Privacy Policy

1. Introduction

SoMICE Sàrl, whose registered office is in Lausanne (hereinafter: "SoMICE", "we", "us", "our"), provides event and organisational services (hereinafter: "Service(s)"). We also offer content on our website / (hereinafter: "Website").

To be able to provide our Services and develop them, and to provide content on our Website, we collect, use and disclose personal data concerning you. Whenever we speak about personal data, we are referring to personal data within the meaning of the Federal Act on Data Protection (FADP). Such data consists in any information allowing us to identify you immediately or by combining it with other information.

This privacy policy (hereinafter: "Policy") sets out the conditions under which we process data concerning you, as well as the choices available to you when we process data as the controller of the personal data. When we organise an event for a client, the client is the controller of your personal data, and we act as a processor. You should therefore refer to the client’s privacy policy.

By registering for an event via our platform, you consent to your data being processed and transmitted to the appropriate parties for the proper handling of your registration.

2. Personal data processing when you make use of our Services

2.1. Personal data that may be processed

Whenever you contact us (particularly via our form) or make use of our Services (particularly via our registration platform), you will be asked to provide us with certain personal data concerning you, such as your personal contact information (e.g. your first and last names, phone number, email address, etc.), your billing information (bank account no., IBAN, billing address, etc.), and so on. You are also free to provide us with any additional information.

2.2. Purpose of using personal data

2.2.1. Providing Services

We use your personal data to provide our Services, to interact with you and to answer your questions.

2.2.2. Pursuing our legitimate interests

We may use your personal data to pursue our legitimate interests, which include fraud detection, debt collection, and handling any complaints that we may receive from you or from third parties.

2.2.3. Complying with our legal obligations

We use your personal data to fulfil our legal obligations, such as keeping accounting records or responding to authorities’ requests.

3. Personal data processing when you browse our Website

3.1. Introduction

Whenever you browse and interact with our Website, automated data collection technologies are used to collect certain personal data concerning you to better understand your interactions (e.g. which links have been clicked, which pages have been viewed), as well as other similar data and statistics (e.g. content response times, download errors, duration of the visit to certain pages, the type of browser used, or connection location). Such information is recorded by means of automated technologies such as cookies.

3.2. Cookies

Cookies are text files capable of identifying visitors and saving their personal preferences (e.g. their language choice) as well as technical information (including click data and browsing data).

You can find out more information about the cookies we use and indicate your preferences in our Cookie Preferences section at the bottom of our webpages.

4. Disclosure of personal data

4.1. Data processors

We may engage external service providers serving as data processors, namely providers responsible for carrying out the Services that you have ordered from us, managing and/or maintaining the Website, analysing Website traffic, sending messages on our behalf, conducting research, monitoring and analysing the status of our network and the effectiveness of our communications, hosting our data, etc. Personal data shall be disclosed to external service providers only to the extent necessary to perform the tasks entrusted to them.

4.2. Disclosure to third parties

We may transmit your personal data to third parties (i) if necessary for the purposes for which you freely transmitted such data to us, (ii) if you have previously granted your consent or (iii) if we are permitted or required by law to do so (e.g. at the request of a judicial authority, to assert our rights in court, or to collect a debt via a collection service).

4.3. Transfer abroad

The personal data shall be processed in Switzerland as well as abroad whenever advisable or necessary for the purposes for which you freely transmitted such data to us. By registering for one of the events that we manage on our platform, you consent to your personal data being transmitted to data processors and third-party suppliers, as necessary. In that case, the Company shall comply with the applicable rules and adopt such measures as are required and necessary prior to transmitting the personal data abroad.

If you have consented to the use of Google Analytics, certain data may be transferred to the USA in that context.

5. Security and confidentiality of personal data

Although total security cannot be guaranteed, state-of-the-art security measures (both technical and organisational) have been implemented, taking the risks incurred into account, to protect your personal data against any accidental or intentional manipulation, loss, destruction, disclosure, or unauthorised access.

6. Updating of our Policy

We may update this Policy from time to time without prior notice.

The new Policy shall be available on the Website.

By using our Services after our Policy has been updated, and by continuing to use our Website, you explicitly accept the modifications.